Executive Assistant

At BIC, we’re always thinking ahead. As our business evolves, so do the needs of our leadership teams. We are therefore building a strong pipeline of Executive Assistant talent to anticipate current and future support needs at senior leadership level.

BIC products are known for being simple, reliable, and built to perform. This role is no different: keeping priorities clear, execution sharp, and the pace under control when the agenda gets full and the pressure rises.

We’re looking to connect with high-performing Executive Assistants who thrive in demanding international environments and know how to bring order, judgement, and discretion to complex executive support.

This is a pivotal role for someone who enjoys operating at pace, anticipating needs before they surface, and partnering closely with senior leaders to ensure their time, focus, and leadership rhythm are protected.

What you’ll do

• Own and optimize a complex executive calendar, confidently managing priorities, trade-offs, and shifting business demands

• Coordinate leadership and governance meetings end-to-end: attendees, logistics, materials, follow-ups, and action tracking

• Organize domestic and international travel, including multi-time-zone planning and contingency management

• Produce polished, executive-ready outputs including presentations, briefing notes, and supporting documentation

• Draft, edit, and proofread confidential correspondence with accuracy, professionalism, and discretion

• Track and process expenses and invoices, ensuring timely completion and clear traceability

• Support the planning and execution of leadership events, key meetings, and off-sites

• Build effective working relationships across BIC and coordinate smoothly with internal stakeholders and external partners

• Anticipate issues, solve problems proactively, and help ensure the smooth day-to-day running of a senior executive agenda

What we’re looking for

You are calm under pressure, detail-driven, and highly dependable. You know how to act as a trusted gatekeeper while maintaining an excellent stakeholder experience. You combine structure with agility, discretion with confidence, and autonomy with sound judgement.

You are comfortable supporting senior leaders in fast-moving environments, handling both strategic coordination and day-to-day execution with the same level of care and professionalism.

Qualifications

• 5–10 years of progressive Executive Assistant experience, ideally supporting C-suite, ExCom, or Board-level leaders

• Strong experience in complex calendaring, executive prioritization, and international travel coordination

• Exposure to international Finance environments is strongly preferred

• Advanced Microsoft Office skills, particularly Outlook, PowerPoint, and Excel

• Tech-savvy and comfortable working across devices and collaboration tools; iPhone/iPad administration is a plus

• Bachelor’s or Associate’s degree preferred

• Bilingual French and English strongly preferred

• Flexible, hands-on, and willing to move seamlessly between high-level coordination and routine operational tasks